Microsoft officially announced on 05 September 2025 that the project online retirement will take place on 30 September 2026 (Source: “Microsoft Project Online is retiring”). From this date, users will have no access to their data and projects. For many organizations working with Project Online, this means an urgent decision: where to move next?
The good news: whether you still need the full power of Project Desktop, want to modernize your Project, Portfolio and Resource Management (PPRM) environment with the Microsoft Power Platform, or prefer a hybrid solution – there are three clear options we can recommend.
A Project Management System is a tool that helps teams plan, execute, and track projects from start to finish. It enables collaboration, task assignment, scheduling, and resource management, ensuring projects are completed efficiently and on time. It provides real-time visibility into project progress. Use Microsoft Planner or Project to streamline your project process.
Microsoft Planner
Microsoft Planner brings together the simplicity of To Do, collaboration of Planner, power of Microsoft Project, and intelligence of Microsoft Copilot into a single, simple solution that spans from individual task management to enterprise and professional project management.
Unlock the full potential of Microsoft Power Platform to transform your business. Streamline workflows, automate tasks, and gain real-time insights with Power Automate, Power Apps, and Power BI. Schedule a demo today to experience the impact firsthand.
QuickStart for ProjectPowerPack is a turnkey solution for implementing an advanced and powerful tool for project management based on the Microsoft Power Platform. In just a few weeks, you will have be able to get started with your own cloud-based tool environment for multi-project, portfolio and resource management – at a reasonable price.
Thanks to the packaged approach to tool implementation – on a fixed budget – you will be up and running after a short time with this proven, centralized and easy-to-use planning, information and communication platform for your project environment.
Microsoft Planner Implementation Options
As an authorized distributor of TPG Products we proudly offer the TPG ProjectPowerPack QuickStart solution to enhance and unlock the power of Microsoft Planner.
TPG’s next-generation project management software delivers integrated project and portfolio management (PPM) – within your Microsoft 365 environment.
Project Management Features
Scheduling
Having a clear overview of the tasks and progress helps you meet
the project deadlines and manage your projects well.
Time and task management
Everyone uses a shared, centralized approach to timesheets
and scheduling.
Resource management
Optimize your project team’s workload and prevent overuse /
underuse of resources before it occurs.
Problem and
risk management
Keep track of problems and risks so that you can minimize
or prevent them.
Cost management
Monitor how costs are evolving and ensure that your projects stay
within budget.
Idea management
Gather and document project ideas centrally, then analyze them
and decide how to implement them.
Dashboards and reports
Make quick and well-informed decisions based on up-to-date and
meaningful data. Detailed dashboards showing KPIs related to portfolios, individual projects, and resource usage ensure that you have a
good overview at all times. The drill-down feature gives you greater
detail for each report. This lets you proactively manage your projects.
Collaboration
The ability of team members to work together easily is a key
prerequisite for effective, successful projects.
MS Teams integration
Create a team at the push of a button and use all functions
available in the popular Microsoft Teams environment.
Project Online
Why is Project Online being retired?
Microsoft is retiring Project Online because the service is based on an older, SharePoint-based architecture. The company wants to consolidate its project and task management solutions on a unified, modern platform centered on the new Planner, based on Power Platform/Dataverse, Copilot/Project Manager Agent, and Microsoft Teams integration. The old foundation limits new features as well as current and planned AI scenarios.
Attention: After 30/09/2026, your projects and data in Project Online will no longer be accessible. Therefore, back up your data in good time and migrate to suitable platforms such as Planner or Project Server SE to avoid data loss.
Microsoft recommends working with experienced partners who already provide mature solutions based on the Power Platform for migrating data from Project Online. TPG ProjectPowerPack is one of them. As a TPG Partner we can offer:
Option 1: Migration to Microsoft Project Server SE with Project Desktop
If you still require the full capabilities of your Microsoft Project Desktop client for schedule, cost and resource management, migrating to Project Server SE (Subscription Edition) is the logical choice.
Project Server SE can be operated on-premises, in co-location, or in Azure VMs. This way, your teams retain familiar functionality while moving to a long-term supported platform.
In addition, the TPG PSLink middleware, in combination with the Project Desktop client, enables integration with your enterprise systems, opening up new possibilities for data automation.
Option 2: Migration to PPRM tools based on the Microsoft Power Platform
For many organisations, the Project online end of life is an opportunity to modernise. TPG ProjectPowerPack is based on the Microsoft Power Platform. This PPRM product is fully integrated into Microsoft Teams and Microsoft 365.
With TPG ProjectPowerPack you get:
– Advanced scheduling and resource management with TPG Scheduler and Resource Planner Integrated timesheets
– A flexible architecture with Power Apps, Power BI and Teams
– Enterprise integration (SAP, Primavera P6, Oracle, Azure DevOps, Jira and more) via TPG PSLink Scalable governance and reporting for PMOs, departments and portfolios
– AI-enabled assistance with Copilot and automation
TPG ProjectPowerPack combines the modern user experience of Microsoft tools with enterprise PPRM capabilities. It can therefore be seen as the natural successor to Project Online – a future-proof solution.
Option 3: Migration to a hybrid scenario with Project Server SE and Microsoft Power Platform
Some organizations need the best of both worlds. For this, we suggest the hybrid scenario. Here, Project Server SE is used for scheduling, cost and resource management. In addition, TPG ProjectPowerPack provides functions such as risk management, issue tracking, timesheets and much more.
This secures continuity for experienced project managers while introducing a modern platform for wider user groups – with Teams, Power Apps and intuitive dashboards.
CYBERCOM QuickStart brings together generic project management processes and best practices from a range of different industries. As your business evolves, you can extend the platform with new functions and integrate it with other systems in your company.
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